Services

Scheduling and putting the program into practice requires self confidence and ability to anticipate. Here is how we act in the preparatory stage of a congress.

Organizing, planning and advising

Scheduling and putting the program into practice requires self confidence and ability to anticipate. Here is how we act in the preparatory stage of a congress.

  • Establishing the viability of the project and the well defined activities during the congress.
  • Presentation of the preliminary schedule
  • Defining the services
  • Recommending the right location
  • Establishing the costs for the participants
  • Sponsors and commercial partners management
  • Financial advice
  • Marketing and promotional activities
  • Electronic support

These details are taken over by each and every secretary: administrative, scientific, online services.

Administrative secretary

Support activities

  • Corporate image design for all the materials needed at the conference
  • Electronic data-base preparation for bookings and registrations
  • Preparing and announcing the schedule
  • Managing the meals and accommodation conveniences for participants and companions
  • Confirmation of bookings and registrations
  • Speaker training
  • Budget control
  • Preparing the documentation for the conference and distribution of prints
  • Certification and accreditation

Contracting and preparing the congress center

Contracting services and coordinating technical assistance

  • Loudspeakers and audio video media
  • Simultaneous translation, translators, guides
  • Installing banners, decorations and stands
  • Restaurant and catering services
  • Organizing award festivities
  • Ancillary staff
  • Transport and guest transfers
  • Hotels and travels
  • Protocol

Planning the schedule

Meetings with the Organizing committee

Cost control

Congress publications output

Reception, booking and registration management of participants and companions

Distributing materials to participants

Transport, trips and social programs for participants and companions

Scientific secretary

Young people with medical training who understand very well abstracts and papers in full specification and who ca communicate with the scientific committee. They are paying attention to the following activities

  • Administrative support for the scientific committee
  • Structuring the scientific program - program and changes in time evolution
  • Guests and moderators
  • Abstracts, papers and posters reception
  • Forms creation and classification
  • Correspondence with the authors of papers - informing the scientific committee over the decisions
  • Editing the final schedule and the abstract booklet
  • Receiving and displaying posters, presentation coordination management

Online Services

  • Creating the web-page: registrations, meal and accommodation bookings, sending the papers and abstracts forms
  • Newsletters
  • Registration and hotel reservation
  • Sending papers and abstracts
  • E-banking services

Marketing

The event promotion and the relation with the pharmaceutical companies are vital for insuring the resources of every medical event. With an experience of over 10 years in the pharmaceutical industry and understanding very well the multinational companies organization and decision methods, we can be a reliable business partner for companies that will get involved in supporting the event.

Absolute priority is a good communications with the groups interested in a proper progress of the event (medical specialities, pharmaceutical companies staff, local authorities, partners, etc).

svc web design group